Privacy Policy
Effective Date: October 11, 2026
This Privacy Policy explains how Ocean Vibe Dental collects, uses, shares, and safeguards information provided through this website. This policy applies to website activity and general contact-form submissions. It does not replace Ocean Vibe Dental’s HIPAA Notice of Privacy Practices.
INFORMATION WE COLLECT
When you use our website contact form, we may collect your name, email address, phone number, and a general administrative message.
We may also collect limited technical and usage information, such as your browser and device type, pages visited, referral source, approximate location, and the date and time of your visit.
ONLINE CONTACT FORM
The website contact form is intended only for general administrative messages and requests for a return call.
Please do not submit symptoms, diagnoses, medications, treatment information, insurance information, payment information, dental records, Social Security numbers, or other sensitive medical, dental, or financial information through this form.
Submitting the form does not schedule or confirm an appointment. To request an appointment or discuss dental care, please call Ocean Vibe Dental at (239) 445-0510.
If you are experiencing a medical emergency, call 911.
HOW WE USE INFORMATION
We may use information submitted through the website to:
• Respond to your inquiry or return-call request.
• Communicate with you about your administrative request.
• Operate, maintain, secure, and improve the website.
• Detect or prevent spam, misuse, security incidents, or technical problems.
• Comply with applicable legal and regulatory obligations.
We will not use information submitted through the general contact form to provide a diagnosis, offer medical or dental advice, or confirm an appointment.
AUTOMATED ACKNOWLEDGMENT
When you submit the contact form, you may receive an automated email confirming that your message was received. This acknowledgment does not confirm an appointment and should not be used to exchange medical, dental, insurance, payment, or other sensitive information.
SHARING AND SERVICE PROVIDERS
We do not sell your personal information.
Information submitted through the website may be processed by service providers that help us operate the website, receive form submissions, deliver email notifications, prevent spam, or measure website usage. These providers may include website-hosting, email, automation, security, and analytics providers.
We disclose information only as reasonably necessary to operate these services, respond to your request, comply with legal obligations, or protect the rights and security of Ocean Vibe Dental and others.
Access within the practice is limited to authorized personnel who need the information to respond to your request or perform their assigned duties.
No mobile opt-in or text-message consent will be shared with third parties or affiliates for marketing or promotional purposes.
DATA RETENTION
We retain information submitted through the website only for as long as reasonably necessary to respond to the request, operate the website, satisfy legal or regulatory requirements, resolve disputes, and enforce applicable agreements.
Retention periods may vary depending on the nature of the information and the purpose for which it was collected.
SECURITY MEASURES
We take reasonable administrative and technical measures designed to protect information submitted through the website.
However, no internet transmission, email communication, or electronic-storage system can be guaranteed to be completely secure. For this reason, the website contact form and ordinary email should not be used to submit protected health information or other sensitive patient information.
EMAIL COMMUNICATIONS
Ordinary email may not be a secure method for communicating sensitive information.
Please do not send medical histories, dental records, diagnoses, treatment information, insurance details, payment information, or other sensitive information by replying to an automated website email.
To discuss dental care or sensitive information, please call Ocean Vibe Dental at (239) 445-0510.
COOKIES AND ANALYTICS
Our website may use cookies and similar technologies to support website functionality, maintain security, remember preferences, and understand how visitors use the website.
We may use Google Analytics or a similar analytics service to collect limited usage information, such as pages visited, approximate location, device and browser type, referral source, and the date and time of a visit.
Analytics services are intended only to measure and improve website performance. We do not intentionally send names, email addresses, telephone numbers, form messages, medical or dental information, or protected health information to analytics services.
You may configure your browser to block or delete cookies. Blocking cookies may affect how some website features function. Where required, additional cookie choices may be presented through a consent tool.
THIRD-PARTY LINKS
Our website may contain links to third-party websites, services, maps, scheduling tools, or social-media platforms.
Ocean Vibe Dental does not control and is not responsible for the privacy, security, or content practices of third parties. We encourage you to review the privacy policies of any third-party service before providing information.
HIPAA AND PATIENT INFORMATION
Ocean Vibe Dental is a dental practice and may be subject to the Health Insurance Portability and Accountability Act and other healthcare privacy requirements when handling protected health information in connection with patient care.
This website Privacy Policy concerns general website activity and administrative contact requests. It is not Ocean Vibe Dental’s HIPAA Notice of Privacy Practices and does not describe every way the practice may use or disclose protected health information.
Information collected or maintained by Ocean Vibe Dental in connection with treatment, payment, or healthcare operations may be governed by the practice’s Notice of Privacy Practices and applicable law.
YOUR CHOICES
You may contact Ocean Vibe Dental to ask about personal information you submitted through the website or to request that inaccurate contact information be corrected.
Certain information may need to be retained when required for legal, regulatory, security, or legitimate operational purposes.
CHILDREN’S PRIVACY
This website is intended for general audiences and is not designed to collect personal information directly from children without involvement from a parent or legal guardian.
Parents or legal guardians should contact the practice directly regarding dental care for a minor.
CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our website, services, service providers, or legal obligations.
Updates will be posted on this page with a revised effective date.
CONTACT US
If you have questions about this Privacy Policy or the website’s information practices, contact:
Ocean Vibe Dental
8991 Daniels Center Drive, Suite 101
Fort Myers, FL 33912
Phone: (239) 445-0510
Email: reception@oceanvibedental.com
Please do not send medical, dental, insurance, payment, or other sensitive information by email.